Sharing your work¶

Sharing with a colleague on the same instance¶

Open the item and click Share in the toolbar. The dialog shows:

• People with access. The item's creators. They can edit it.
• Groups with access. Groups the item is shared with. Their members can view it.

Add a person to let them edit the item. Add a group to let its members view it.

To share many items at once, tick them in a table and choose Batch share.

You can also share a whole collection. Everyone who can see the collection can see its items.

See Permissions and groups for exactly who can do what.

Sharing outside your instance¶

To show an item to someone without an account, create a public link:

1. Click Share and open the Sharing links & labels tab.
2. Click Generate Public QR Code.
3. Copy the link, or print the QR code.

Anyone with the link can view that one item without logging in. They cannot edit it.

Sharing with a paper¶

A common approach:

1. Create a collection for the paper, and add every item that supports it.
2. Export the collection as an .eln file.
3. Deposit the file in a data repository, such as Zenodo, alongside the paper.
4. Cite refcodes in the paper or supplementary information, so readers can match each sample to its data.

What is not shared¶

• Sharing an item does not share the items it is linked to. A colleague may see that your sample was made from another item, but not be able to open it.
• Sharing does not give edit access unless you add someone as a creator.
• Exports contain a copy of the data at the time of export. Later changes are not included.